2020 3D Event Host Guidelines – Register Your Event Today

All the information below, plus other important club information can be found on the Archery Manitoba Club Page by CLICKING HERE

2020 Event Host Guidelines – 3D Tournaments

Archery Manitoba Affiliated Clubs are eligible to register and host funded 3D events. Clubs are eligible to apply for funding for one (1) indoor 3D and one (1) outdoor 3D event per calendar year. In order to be eligible to receive a hosting grant the event must be submitted by the registration deadline and meet the following criteria. Grant applications will be vetted by the 3-D committee, and events will be selected based on the club’s submission.

IMPORTANT NOTICE
The Archery Manitoba liability insurance policy will not cover “associate non-members” (aka. guests) to participate in any competitive categories. Please note, this means, any archer in a competitive category, submitting a score must be a current Archery Manitoba Member.

Event Categories

Club Events
Archery Manitoba Clubs can host as many club level events as they choose. The clubs can structure their events to support club needs, member requests, etc.

Archery Manitoba will provide the following to a “Club Shoot”:

  • Provide Score Cards & Score Sheets
  • Post on the Archery Manitoba Events Calendar
  • Post to the Archery Manitoba Facebook Page & include in the monthly newsletter
  • Design an event poster online promotion
  • Provide Club with up to date Archery Manitoba Member list prior to event
  • Post Event Results on the Archery Manitoba Results Page
  • Track/record Archery Manitoba membership/non- membership and ensure only members receive the $5 discount. Provide all non-members with a 2020 membership form.
  • Provide Online Registration (optional)
  • Access to the Archery Manitoba 3-D Targets/trailer

Sanctioned Events
Archery Manitoba will provide up to 3 Sanctioned Indoor events, and 4 Outdoor events, as well as the Provincial Indoor and Outdoor Championships, provided they meet/exceed the below criteria.

Archery Manitoba will provide the following to a “Sanctioned Shoot”:

  • Provide Score Cards & Score Sheets
  • Design an event poster online promotion & provide paper copied upon request
  • Post on the Archery Manitoba Events Calendar
  • Post to the Archery Manitoba Facebook Page & include in the Monthly newsletter
  • Provide Club with up to date Archery Manitoba Member list prior to event
  • Post Event Results on the Archery Manitoba Results Page
  • Provide Online Registration (optional for participants to utilize)
  • Provide Registration Coordinator at time of event
  • Provide Provincial Judge (optional for all events except Provincial Championships)
  • Priority access to the Archery Manitoba 3-D Targets/trailer
  • Indoor 3-D events will receive a $400 Host Grant and $200 in prizes
  • Outdoor 3-D events will receive a $200 host grant and $200 in prizes

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Indoor Sanctioned Events:
Indoor Tournaments must meet the following requirements in order to receive funding:

  • Follow Safety Guidelines
  • Have a Certified Club Range Safety Officer present
  • Offer Online Registration – with a $5 walk up fee to anyone that does not pre register
  • Implement and ensure there is double scoring
  • Submit Post Event Report Form to Archery Manitoba Office within 10 business days of event
  • Post the results on site during the event, with a leader board maintained after the first round, and after the event.
  • Hold an awards presentation awarding medals to Youth participants and drawing door prizes.
  • Provide a minimum of two (volunteers) to assist with registration, score board and results.
    • In partnership with Archery Manitoba Registration Coordinator, confirm Archery Manitoba membership/non- membership $5 insurance fee is paid. Provide all non-members with a 2020 membership form.

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Outdoor Sanctioned Events:
Affiliated Clubs can host a maximum of one funded outdoor “Archery Manitoba Sanctioned Event” per year.

Clubs must meet the following criteria to receive funding/sanction:

  • Follow Safety Guidelines
  • Have a Certified Club Range Safety Officer present
  • Implement and ensure there is double scoring
  • Submit Post Event Report Form to Archery Manitoba Office within 10 business days of event
  • Offer Online Registration – with a $5 walk up fee to anyone that does not pre register
  • Post the results on site during the event, with a leaderboard maintained after the first round, and after the event.
  • Hold an awards presentation awarding medals to Youth participants and drawing door prizes.
  • Provide a minimum of two (volunteers) to assist with registration, score board and results.
    • In partnership with Archery Manitoba Registration Coordinator, confirm Archery Manitoba membership/non- membership $5 insurance fee is paid. Provide all non-members with a 2020 membership form.

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Provincial Championships 3-D Events
Archery Manitoba will provide the following to a Provincial Championship event:

  • Provide Score Cards & Score Sheets
  • Design an event poster online promotion & provide paper copied upon request
  • Post on the Archery Manitoba Events Calendar
  • Post to the Archery Manitoba Facebook Page & include in the Monthly newsletter
  • Provide Club with up to date Archery Manitoba Member list prior to event
  • Post Event Results on the Archery Manitoba Results Page
  • Provide Online Registration (optional for participants to utilize)
  • Provide Registration Coordinator at time of event
  • Provide Provincial Judge (optional for all events except Provincial Championships)
  • Priority access to the Archery Manitoba 3-D Targets/trailer
  • Indoor Provincial Championships will receive a $400 Host Grant, $200 in prizes, and Custom Championship Medals will be presented to the top 3 or 1/3 of competitors in each division (whichever is lower)
  • Outdoor Provincial Championships will receive a $400 host grant, $200 in prizes and Custom Championship Medals will be presented to the top 3 or 1/3 of competitors in each division (whichever is lower)

Provincial Championship Tournaments must meet the following requirements in order to receive funding:

  • A minimum of Two 20 target courses for outdoors, one 20 target course for Indoors
  • Certified Provincial Judge – Club must provide overnight accommodation if necessary
  • Online Pre-Registration
  • Shotgun Start
  • Double Scoring
  • Must follow Archery Canada Rules
  • Submit a Post Event Report Form to Archery Manitoba office within 10 business days of event to receive grant funding.
  • The event must be scheduled to be hosted between May 15 to June 22/2020

 

The host club is responsible for providing targets, facilities, etc. for this event. The host club cannot hold another event on the same weekend as Provincial Championships.

Application to host a 2020 Sanctioned Tournament
Deadline to submit application for Indoor events will be January 15, 2020 at 12:01 AM by online registration only.

Deadline to submit application for Outdoor events will be Feb 3, 2020 at 12:01 AM by online registration only.

The online registration form can be accessed at:  https://forms.gle/CzvrUZAGECc5KUa8A

or a link can be found on the Archery Manitoba Website at: http://Archery Manitoba .ca/about/clubs/

Dates will be given out on a first come first serve basis. Every effort will be made to accommodate requests.  If two clubs choose the same day, and the clubs cannot agree on an alternate date, the club whom first submitted their request, as determined by date and time email application was received, will be awarded the date.

Registered events must be open to all Archery Manitoba, Archery Canada and World Archery members unless there are specific other requirements (such as Provincial Championship).

In the case that an event has to be rescheduled, due to events beyond the clubs control, late spring thaw, natural disaster, etc., and by request of the affected club, the Board, on its discretion, may award another unrequested date, or if no unrequested dates are available the Board may allow the event to take place on the same weekend as another event, but not the same day.

No other event will be sanctioned on the same weekend as a Provincial Championship event or National Championship event held within the Province of Manitoba.

Officiating
All Provincial Championship events must follow Archery Canada rules and be officiated by a certified Provincial Judge. Archery Manitoba will appoint for judges for all events as required or requested. Clubs may identify Local Judges available for Archery Manitoba sanctioned events.

Club Judge Grant – Clubs are eligible to attain an additional $50 grant if they appoint a local judge that meets the following criteria:

    1. A club member is appointed by the club to serve as local judge
    2. That individual be available during registration to assist with any questions regarding equipment / rules
    3. That individual must have successfully completed the 3D local judge written open book exams prior to the event and is also a Range Safety Officer
    4. Archery Manitoba will offer judge mentoring for club interested, at no cost to the club.

Note: local judges will be allowed to participate in the event.

Recommended Event FeesFor sanctioned events, the required entrance fees are:

  • $35.00 for Senior, and Master age class
  • $25.00 for Junior, and Cadet Age class
  • $20.00 for Cub and Pre-cub age class
  • $10.00 for Peewee age class
  • $70 Family rate(less $5/Archery Manitoba member)

A $5.00 discount of event fees must be offered to all participants who are current members of Archery Manitoba in good standing. Please note, the additional $5 charge to non-members is for guest liability insurance, be sure to record the names of all non-members for insurance purposes.

Results

Archery Manitoba will ensure that results are published and are correctly submitted to AC and WA as required. Clubs are responsible for submitting results in the required electronic format and for retention of a copy of each scorecard.

 

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